Cave Research Foundation
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The Hamilton Valley facility is located in south centeral Kentucky just outside of Mammoth Cave National Park.
Description of the facilities:
The main building has a fully equipped kitchen, including cooking equipment and tableware. The great hall is quite large. Matching tables and chairs are provided. There are also 2 restrooms, each with two showers. The front of the main building is graced with a deck running the full length of the building overlooking the whole of Hamilton Valley. The view is quite lovely, and at dawn and dusk, deer may be seen cavorting in the valley below.
There are 2 bunk houses next to the main building, each with 5 rooms, four bunks each. Total sleeping capacity: 40. These are heated and airconditioned. Each room contains two floor-to-ceiling shelving units for gear. Bed linens nor pillows are provided.
If you are interested in using the Hamilton Valley Property, please contact Dawn Ryan , phone: 815-260-3454, Hamilton Valley Schedule Manager at least 2 weeks prior to desired use. Earlier reservations are likely to be more successful.
Use of Property
Eligibility of Use: It is the intent of CRF to further its established goals of supporting research, education, and conservation of caves, karst areas, and karst resources. CRF Operations and Members, individuals and/or organizations involved in relevant karst or cave research, and other groups and/or individuals as specifically approved by the HV Director or CRF Board of Directors are eligible to apply for a Use Agreement. Examples of groups previously awarded Use Agreements: the NSS Restoration Camp, a hydrology class from the University of Florida, a karst class from the University of Mississippi, a teacher in-service science education workshop and a graduate student researcher.
Use Agreements: All users of the property must have on file a Use Agreement. Use Agreements are established by approval of the HV Director. All candidates for Use Agreements should satisfy the eligibility requirements as specified. All organizations and individuals using the Hamilton Valley Research Center (HVRC) must have a signed Use Agreement on file that acknowledges acceptance of the terms and conditions of use by the individual and/or group. All members of each group must sign a waiver of liability to be on the HV property. It is the responsability of the Group Leader who has signed the Use Agreement to ensure that every attendee has signed one.
1. Establishment of Use Agreements: Application for new Use Agreements or renewal should be received at least 2 weeks before the first intended use of the property. Applications made within this period will be accommodated to the extent possible. The request should include:
It will be the responsibility of the Agreement holder to comply with all stipulations documented in the Agreement. The Agreement holder is financially responsible for all damage and loss of CRF property caused as a direct result of the Agreement Holder's use. Failure to pay for or repair damage and/or loss is cause for termination of the Use Agreement.
2. Notification of change or amendment: All Use Agreement holders will be notified of changes in Fee Schedules, policy and procedures changes, etc., as appropriate, including notification of dates in force for such changes. Notification will be in writing.
3. Termination of Use Agreements: Use Agreements may be canceled at any time by the HV Director if use of the Property is inconsistent with CRF goals, stipulations for use have not been observed, or a redirection in overall use is deemed necessary. Terminated Use Agreement holders may reapply in writing to the Committee for reinstatement.
Once a Use Agreement has been issued, the Operations Manager will be the contact for all reservation requests and issues. Reservation requests should be made by electronic mail or phone. Only the Use Agreement holder, or her/his designee (as stipulated by the owner in writing), can make a reservation request. In some situations, it may be appropriate to consider a reservation request before a User Agreement is completed. In these situations, a reservation is considered as pending until completed Use Agreement is in place.
Fees for use of the facilities are established by the HV Director and include per-person, per-day-use charges or one-time charges for groups, as established at the discretion of the HV Director. Fees will vary according to the use of the Property. Fees are subject to change at any time and Use Agreements will be subject to the currently in place Fee Schedule. Contact the director for the current fee schedule.
Notification of Changes: Use Agreement holders will be notified in writing of Fee Schedule changes. Such changes will take place 30 days after the date of notification.